Job Description
Description:
The Senior Staff Accountant is responsible for managing CAPEX, financial reporting for Birdwood Mansion, compliance with UVA Athletic lease and service agreements, and assisting with payroll and 401K administration. This role involves maintaining the fixed asset ledgers, ensuring accurate financial statement preparation, overseeing compliance, and supporting various financial initiatives.
Essential Job Functions
CAPEX Management
1. Maintain and update the fixed asset software ledger, including additions, disposals, transfers, and adjustments.
2. Ensure accurate capitalization of fixed assets in accordance with company policies and accounting standards.
3. Monitor and reconcile fixed asset accounts to the general ledger every month.
4. Prepare and review fixed asset-related journal entries, ensuring accuracy and completeness.
5. Reconcile purchases to proposals and ensure alignment with budgeted amounts.
6. Generate fixed asset reports to provide insight for management decision-making.
7. Calculate and record depreciation and amortization expenses in accordance with applicable accounting standards.
8. Ensure compliance with company policies, GAAP, and other relevant accounting standards.
9. Implement and maintain effective internal controls over fixed asset accounting processes.
10. Work closely with the UVAF project management, purchasing, and resort leadership to ensure accurate asset tracking and capitalization.
11. Assist in special projects and initiatives related to fixed asset management and financial reporting.
Birdwood Mansion Financial Reporting
1. Coordinate and manage the financial closing process for Birdwood Mansion.
2. Prepare and review monthly and annual financial statements for Birdwood Mansion.
3. Ensure accuracy and completeness of financial reports, including income statements, balance sheets, and cash flow statements.
4. Provide all supporting schedules, reconciliations, and disclosures for financial statements.
5. Assist in special projects and initiatives related to financial reporting and compliance for the Birdwood Mansion.
UVA Athletic Lease and Service Agreement Compliance
1. Oversee compliance with all lease and service agreements related to UVA Athletics.
2. Work with Sports Club leadership to ensure accurate accounting for lease and service agreement specifications.
3. Maintain detailed records and documentation for all lease and service agreements.
4. Assist in special projects and initiatives related to financial reporting and compliance for UVA Athletics.
Payroll and 401K Compliance and Administration
1. Assist in the compliance, education, and administration of the company’s 401K plan.
2. Audit payroll onboarding process to include new hires, benefit changes, and corrections.
3. Generate payroll reports for management, financial reporting, and audit purposes.
4. Prepare and review payroll-related journal entries and ensure accurate posting to the general ledger.
Other
1. Collaborate with property management software vendors to ensure software operates at peak efficiency.
2. Troubleshoot and resolve any software-related issues that may impact accounting processes.
3. Ensure timely and accurate filing of State of Virginia licenses, permits, and fees.
4. Oversee the billing and financial reporting of the central laundry facility
5. Contribute to the overall resort team effort by completing additional duties as assigned.
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